Received the following Q from one of our readers:
Q. I posted a public RFP; however, within 24 hours, a senior manager required that I remove an addendum document from posting, leaving the RFP. unfortunately one of the prospective bidders is now asking a question about the addendum that was removed from posting. How can I assure that this is a fair bidding process (that all bidder’s have the same information)? Do we have to repost the original addendum in order to be considered fair?
A. I would love your input on what your answers for the reader could be?
This is want I was able to advise her:
The fact that the addendum was removed and some bidders may have already come across it means that not all bidders received the same information, which means it is a not a fair process. For it to be a fair process bidders should all have access to the same information irrespective. To consider this a fair process repost the original addendum OR repost the RFP afresh without the addendum explaining that the previous RFP is null and void.